University space utilization software

Work is performed under the general supervision of the assistant director of the space management office. The software would make sure all spaces are accounted for and creates rich data for planning purposes. Gsk, yale university, citi and thousands of other leading companies and universities in more than 75 countries rely on ems softwares comprehensive, enterpriseclass resource and space management. In keeping with the best interests of the campus and university s mission, the committee on space utilization exists to examine the use of instructional, research, and office space and make recommendations to the university. Ruis university and college space and room utilisation. Over the course of four years, and utilizing the national association of university business officers nacubo business process redesign bpr methodology, three teams were successful in implementing an online space reservation system. To ensure that campus space fulfills the university s academic and research missions, our office assists units with capital planning and space management, allocation, and utilization. Maximizing space utilization efficiency in higher education facility. The office of the provost is responsible for allocating and overseeing general fund space on the ann arbor campus. The analysis contributes to an overall understanding of the efficiency of various facility use options.

A new facilities use application is now in effect for facilities use. Space allocation decisions involving reassignment of space between nonrelated administrative areas are made under the. The space utilization manager within the planning, space management and capital projects division of wmu facilities management is responsible for the management of all space owned or leased by western michigan university. Space utilization optimization j9780 june 2009 4 example of need for space utilization optimization larc, along with the rest of the agency and other federal and state organizations, as with much of the corporate world, continues to experience pressure to undergo major downsizing and reorganization.

This webcast discusses the latest industry trends in iot and facility management technologies and how they can help you reduce your real estate costs. Maintain and provide a space inventory, including architectural floor plans and related text data. Effective class and classroom scheduling is critical to the academic mission of the university. Space management software is the foundation for making smart real estate decisions. Retailfocused space management programs are used by.

Combining workplace occupancy information with the activity observation results allows you to see how fit for purpose your workspaces actually are. Aug 07, 2017 to access jointly owned space, department leaders must rely on a centralized scheduling platform that gives administrators important insights as they seek to optimize space utilization campuswide. Lone rooftop blog space utilization student experience. This ratio is the course specific fill rate calculated as average class enrollments divided by average class enrollment capacity. What is space utilization and how can you measure it. If you need to request space inventory and utilization info for your department, please fill. In a collaborative effort by academic affairs, enrollment management, finance and operations, and information technology dialogue began in the spring of 2012 to determine how we currently utilize the university s space. Generating space utilization reports with the support of x25 software.

Harvard selected and implemented ems software, and soon discovered that their actual utilization of space was hovering around 30%, much lower than the industry average of 5060% and lower still compared with the 70% utilization targeted by the industry. During the space utilization study, you can also gather real time data on the daily activities taking place in your organization. Space management policy western michigan university. Charge for university space utilization committee 102308. Space planning software famis dont waste your space accruent. The official record of all assignable space resides in the scheduling software system. Now that the initial rush of backtoschool activities is over.

Specifically, the committee is charged with the following. In addition, the historic trend of decreasing class sizes means that many institutions continue to have wrongsized or oversized rooms for their needs. In a collaborative effort by academic affairs, enrollment management, finance and operations, and information technology dialogue began in the spring of 2012 to determine how we currently utilize the universitys space. This is best done by measuring key performance indicators kpis like the number of people using the allowable space. Suffolk university graduates from managing space with a homegrown system and spreadsheets to realtime visibility and data driven decisions on space utilization. Education facilities like campuses and universities also have to measure occupancies to schedule staff to meet service needs.

At a high level, the management of your space inventory includes tracking and maintaining your space and occupancy informationidentifying who sits where, understanding how much space your. As part of their ongoing effort to drive out cost and. Space management software solutions for your organization. Space utilization and requirements analysis combine the evaluation of existing facilities with the projected staffing and appropriate guidelines for space use per employee. Spu team is the best at managing the millions of square feet of university space, maintaining the physical facilities inventory pfi data for submission to tennessee board of regents, and the analysis of current and future space needs for the university. Accessible articles are authored by hanbury leaders and address key industry issues and trendsthe topics that university and college administrators and facility leaders are tackling as they plan, build, renovate, and maintain the campuses that serve the 21stcentury. Space request forms existing, cornellowned space must be utilized as effectively as possible in order to support desired growth. Hanburys knowledge cafe is features the latest intelligence about architecture and planning for universities and colleges. For instance, at clemson universitys new watt family innovation center, more. Colleges and universities looking to reduce carbon footprints want to avoid new construction yet still space utilization in higher education.

Jan 08, 2014 resource for the updated space policy 2017. The major objectives of the study are to ascertain users level of knowledge of key provisions of dspace s. Space utilization and optimization university of colorado boulder. Accruent announced that cooper university health care, a leading academic health system in southern new jersey with more than 650 physicians, more than 100 locations and south jerseys only level 1 trauma center, has chosen accruents connectiv healthcare technology management htm and medical device security analyzer mdsa software to manage more than 15,000 assets at its cooper health.

The higher numbers for the score indicate a more favorable score and better overall utilization. Involves locating and allocating space as required for academic and administrative use. Classroom and laboratory utilization study and campuswide. Space policy and guidelines montana state university. Abstract the study was on the utilization of dspace open source institutional repository software in university of jos, nigeria. Accruent announced that cooper university health care, a leading academic health. Space utilization and optimization final report 3 executive summary across higher education, university leaders, boards, legislators, and increasingly donors are evaluating the physical assets i. Please contact corina mavrodin, 5612970541, if you have any questions regarding the use of the form. Maximizing space utilization efficiency in higher education. About ems software ems software removes the barriers to inspired work by connecting your people, tools and technology within a single platform. The ability to identify space and lower portfolio costs.

Space management software is a technology solution that organizations can use to track and manage their real estate assets and space utilization. Suffolk university up and running with realtime visibility. It brings all your floor plans into a single, interactive display. Keywords geographic information systems, academic libraries, space utilization abstract this paper identi. With the ongoing need to scale up or down based on fluctuating student enrollment, space management has always been a top concern for universities. Not only will software deploy the proper algorithms to measure various utilization metrics, managers can flip back and forth between datasets depending on what approach theyre taking for utilization. Colleges and universities looking to reduce carbon footprints want to avoid new construction yet still provide top educational experiences. Jude childrens research hospital uses facility management technology to gain control of their healthcare facility costs. The efficient use of physical space is a key element in supporting programs of instruction, research and diversified service to enrolled students.

Rather than handcalculate utilization, its best to run everything through space utilization software. Please contact corina mavrodin, 5612970541, if you have any questions regarding the use of the form temporary sign info. Manages, maintains and updates a complex computerized asset management system and databases to facilitate and expedite the usability, accuracy, integrity and availability of data for campus planning and space utilization purposes. Any endeavors that require additional space should be addressed first within a units current allocation, then within the units lead college or division.

Beyond kiosks, online capabilities and smartphone apps are essential for convenience and uptotheminute reporting. To ensure that campus space fulfills the universitys academic and research missions, our office assists units with capital planning and space management, allocation, and utilization. Extract and provide utilization and occupancy data for state and federal reporting. Improving space use is not simply an estates issue. To access jointly owned space, department leaders must rely on a centralized scheduling platform that gives administrators important insights as they seek to optimize space utilization campuswide. Space request forms division of budget and planning. Space management software is a digital platform that simplifies space planning. An innovative software solution for space management provides clear insights into space occupancy and space utilisation. This allows you to create seating plans, plan moves with drag and drop functionality and get key insights about your workplace. The major objectives of the study are to ascertain users level. Make better business decisions based on true space utilization metrics such as total traffic, peak traffic times, interior analytics, and more. Ruis space utilisation software driving efficiencies in education estates management.

Hospital outpatient space utilization university of cincinnati. Higher space utilization, lower occupancy cost, reduced footprint, increased human and organizational performance, improved workplace experience, higher recruiting power, and healthier work environments this is the new space planning and management proposition attend this conference to learn the new space utilization. Space utilization reports sam houston state university. One possible solution is to establish kiosks with space management software available throughout the campus.

In keeping with the best interests of the campus and universitys mission, the committee on space utilization exists to examine the use of instructional, research, and office space. The definition of event does not include routine department activities or meetings that 1 occur in space assigned to and scheduled by a department in the universitys centralized scheduling system, 2 do not include any nonuniversity employees or students, and 3 do not exceed 30 people. The importance of space utilization data on todays campus. Our industry leading space management software provides a clear picture of your owned and leased realestate and facilities assets, space utilization, allocation. It was a survey research with seven research questions. Identifying inconsistencies between enrollments and space utilization. Unlock powerful workplace data that improves space utilization and enhances the workplace experience for everyone. Higher space utilization, lower occupancy cost, reduced footprint, increased human and organizational performance, improved workplace experience, higher recruiting power, and healthier work environments this is the new space planning and management proposition. Space utilization and scheduling university policy. Space planning and utilization the university of memphis. Space management software and space planning software that works. Space management a good practice guide gva grimley in association with stellae page 5 space efficiency can jeopardise the financial viability of courses and activities for which academic staff are responsible. Using an innovative software solution to successfully manage an organizations space, offers a number of benefits. The estates budget is the second highest in most education institutions, yet it is often regarded as a hidden cost and information about space use is.

It is well known that one of the largest expenses for an organization is made up of personnel and accommodation costs. Low space utilization is a result of a poor layout, which can be caused by inefficient operations and material flow. The hospital outpatient space utilization project was conducted on behalf of cincinnati childrens hospital medical center cchmc according to their written specifications. One such operating inefficiency that causes low space utilization is inventory management. May 31, 2017 improving space utilization is increasingly a top priority at higher education institutions. Compared to early computer software in library space planning, cad is. Objectives of the university space management system are to. By centralizing the classroom scheduling functionrather than relying on individual departments to set classroom schedulesuniversities are. Whether its retail space, casino space, library space, museum space or university campus space, the facilitys area needs to maximize its space utilization.

This data can help space management teams draw better conclusions and recognize trends about the space they provide and work on initiatives that will fulfill actual employee needs. It enables students to take the classes they need in a timely manner and contributes to ongoing cost containment efforts through efficient space utilization and good stewardship of our valuable institutional resources. Space management a good practice guide gva grimley in association with stellae page 4 introduction purpose of the guide this guide is the result of a joint study by the university of wales swansea and the higher education funding council for wales, which looked at practical ways in which space use and space management could be improved. Campus space utilization metrics evaluate facility usage in your campus rec center, student union, library, and other campus facilities using sensources people counting system. Space management software is used by facility planners to optimize utilization of office space. Director of infrastructure and facility management, ghent university.

Ruis university and college space and room utilisation software. Guidelines for office space allocation at umbc overview space is a limited university resource and, consequently, it must be managed responsibly and in a way that promotes the advancement of the universitys mission and the strategic. Sep 25, 2019 rather than expanding, better space utilization can provide more usable space in the current dimensions of the facility. Room occupants being monitored by space utilization software. Space utilisation is a strategically important space. With the ongoing need to scale up or down based on fluctuating student enrollment, space management has. The space standards and target utilization rates are a guideline for allocating space to employees to support the university strategic plan 1 as well as to advance the academic enterprise through stewardship of spaces while balancing efficiency with flexibility. Evaluate facility usage in your campus rec center, student union, library, and other campus facilities using sensources people counting system. Welcome to the office of space utilization and analysis. Space utilization and optimization home university of.

Coordinates the development of space inventory data. Th e approach is primarily motivated by the belief that improved effi ciency in space use represents a signifi cant strategic advantage to the system, particularly in a climate of reduced access to traditional funding sources and because of dissatisfaction with traditional space. Improving space utilization is increasingly a top priority at higher education institutions. It resulted in a software tool that reports on the occupancy rate of the hospitals outpatient exam rooms. Campus space utilization metrics evaluate your facility. Rather than expanding, better space utilization can provide more usable space in the current dimensions of the facility. To assure all university owned, occupied or leased spaces at the western michigan university campuses in kalamazoo and battle creek are properly managed.

We work with academic departments colleges to ensure efficient and effective allocation of academic space. Our space management software brings your static floor plans to life with iot sensor integrations and interactive planning features. All space utilization corporate real estate strategy workplace strategy data employee experience campus real estate student experience lone rooftoppers sustainability higher education covid19 event match supply and demand compliance. Space management software and space planning software that. The estates budget is the second highest in most education institutions, yet it is often regarded as a hidden cost and information about space use is frequently unclear and problematic to obtain.